Conference COVID-19 Policy
Update: May 17, 2022
We’re so thrilled to have you all in Chicago in the next few days! As we continue preparing for an amazing event, we want to share some on-the-ground updates regarding COVID that will require some additional planning on your end.
The newest variant of COVID has unfortunately become the prevalent strain in Chicago, and positive cases are beginning to rise. While we are fortunate to have a 100% vaccination rate for our participants, which greatly reduces the deadliness of the virus, the newest variant can still cause flu-like symptoms that can really impact your well being.
Thus, we’re asking you each to help us keep each other safe by doing the following:
Take multiple tests before you travel to Chicago. If you test positive, don’t come. We strongly encourage keeping your mask on in close public settings during your travel, particularly airports, airplanes, and trains.
COME PREPARED Be prepared to protect each other during indoor rehearsals:
- Bell Covers: Bring an instrument-specific bell cover, rated MERV-13 or better. We’ve had success with Gator Cases, and they’re available for quick turnaround shipping with Amazon.
- Masks: We recommend using musician masks however if you don’t have one, a regular mask, pulled down when playing and put back up when not playing, will suffice UNLESS you’re a flute. Flutes need the special flute masks and the foot cover.
We’re excited to come together again, and with over 400 registrants and guests, we’re sure to be one of the biggest conferences in recent history. Let’s keep each other as safe as possible by masking up indoors throughout the entire conference, which is strongly recommended by the City of Chicago.
We will not be requiring masking for the outdoor Marching rehearsal or performance.
FOLLOW THESE CONTINGENCIES
- What happens if I test positive for COVID?
We want to keep people as safe as possible while also recognizing there are given risks with hosting any type of in-person event, particularly of this scale. If you test positive for COVID, we will ask you to quarantine until you have a negative test result.
- Will the band go on?
We know that masks work, so as long as there’s diligent mask usage in indoor settings, rehearsals will continue even if there is a positive case in the band.
- What about my roommates?
Unless you are masked the entirety of the conference, roommates that may have been exposed should also test, and if necessary, quarantine themselves until a negative result is obtained.
If numbers start to turn around by 5/25, we may drop some of these requirements. But as caseloads in Chicago continue to rise, we’re going to take the necessary steps to minimize our risks.
As a reminder: Symphonic Band Concert Venue, Auditorium Theater, is requiring everyone on the stage to be vaccinated and to wear masks anytime you’re in the building but not playing a wind instrument. Please be prepared to show your vaccine card at any time.
We are thrilled to welcome members of the Pride Bands Alliance from across the country, but in order to protect our community from the ongoing threat of COVID-19 and it’s surging variants, the 2022 Conference Committee will be taking extra precautions for the 2022 meeting. This year, all conference registrants will be required to provide proof of vaccination against COVID-19 in order to participate.
A person is considered “fully vaccinated” for COVID-19 14 days after they have received the second dose in a 2-dose vaccine series (Pfizer-BioNTech or Moderna) or 14 days after they have received a single-dose vaccine (Johnson & Johnson [J&J]/Janssen).
The 2022 Conference Committee is required to follow federal law exempting those whose strongly held religious beliefs or medical conditions prevent them from being vaccinated. If you fall under one of these exceptions, we will require you to provide a negative PCR test taken within 3 days prior to arrival at the conference.
To verify this information, please upload a photo of your vaccination card with at minimum the following displayed:
- Full Name
- Vaccine Product (Pfizer-BioNTech, Moderna, Johnson & Johnson Janssen)
- Date of Vaccination
- Healthcare Professional / Clinic Site
We encourage registrants to upload this documentation within the registration process. If you plan to upload your documentation post-registration, a committee member will reach out to you with special instructions. Documentation of full vaccination must be provided by Sunday, May 8, 2022. Those with missing or incomplete documentation will be refused entry to the event. Your documentation will be kept confidential.
Why do I need to submit documentation?
The City of Chicago and State of Illinois do not have restrictions against “vaccine passports”, allowing event organizers to determine how best to protect their communities. The 2022 Conference Committee has determined that vaccination is the best way to protect the Lakeside Pride community as well as all those traveling to Chicago. Verification is necessary as an added level of protection to ensure everyone stays safe!
What is the event’s COVID plan if local, state, or federal restrictions emerge?
The 2022 Conference Committee is committed to the well-being of its members, volunteers, and audiences. With the goal of reducing the risk of COVID infection, the Board has reviewed the most reliable information available from the Centers for Disease Control, the State of Illinois, and the City of Chicago for guidance. If the State of Illinois or the City of Chicago move back to Phase 3, the 2022 Conference Committee will notify guests of potential cancellations as soon as possible.
How will you keep my documentation secure? What will happen to my documentation after the conference?
Your documentation will remain in secure hands. Once uploaded, only three members of the conference committee will have access to your documentation for verification purposes. We will keep your information secure until 14 days after the conference, upon which the entire folder will be purged and deleted.
What happens if I get to the conference without any documentation?
Registrants that have not submitted their documentation will not be allowed inside any conference event, including rehearsals, social activities, and workshops.
I’m an international registrant. What do I need to submit?
The 2022 Conference Committee welcomes international registrants to Chicago! Vaccinations will still be required for all registrants, and we will make exceptions to allow recipients of the AstraZeneca vaccine for international registrants. In the upload field during the registration process, please upload documentation based on your country of origin (such as EU and WHO vaccine passports).
If you have any further questions please email Chicago2022@LakesidePride.org.